Element 7.3.5 of the National Quality Standard (NQS) states:
“Service practices are based on effectively documented policies and procedures that are available at the service and reviewed regularly”
Collating and storing all your centre policies and procedures into a paper or electronic folder and making them available to staff and parents may be relatively straight forward. But how do you review and update them regularly and how do you demonstrate in an NQS audit that you undertake this review?
Cloudbridge’s document storage framework tailored for Early Childhood Education and Care (ECEC) services assists busy staff to manage their documentation, including policies and procedures. This includes:
- Initial document development, including automating the process to review and release the document;
- Efficiently communicating the released policy or procedure to all centre staff;
- Being able to quickly locate the latest version of a policy or procedure when required using standard Google like search tools; and
- Being able to facilitate updating the procedure at the required time with an audit trail.
The structure is based on the NQS so centre staff know exactly where to find the latest version of the document they need to access. The structure also assists in preparing for and completing the annual rating process.
Our Document Storage Framework is built on Microsoft’s cloud based Office 365 solution and as such brings core functionality without the need to invest in on premise infrastructure.
Check out more details on our Childcare Document Storage Framework at https://www.cloudbridge.com.au/document-management/ or contact us at enquiries@cloudbridge.com.au or on 0409 268 648 to arrange an online demonstration.
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